Stop leaving profit in the ground.
You quoted that patio job in March. The client sat on it until May. By then, aggregate was up 15% and you had already committed to the original price. BuiltUp helps you quote with live material costs, lock in approvals, and protect your margins when prices shift and clients change their minds.
5 min
Average project quote time
34%
Fewer unbilled extras
14 days
Faster payment collection
10+
Admin hours saved per week
Every landscaper knows this season.
The work is not the problem. The problem is everything around the work: quoting, weather, shifting material costs, and clients who keep adding to the brief.
Weather wipes out your week and your cash flow
You planned three jobs this week. It rained Monday to Wednesday. Now you are trying to squeeze five days of work into two, your crew is standing around, and the clients are asking when you will finish. The revenue you lost to weather is gone and the wages still need paying.
Material prices move faster than your quotes
You quoted that garden build six weeks ago using March prices. The client approved it in May. Since then, sleepers are up 12%, topsoil is up by the tonne, and the paving slabs you specified are discontinued. Your margin just evaporated and you have not even broken ground.
Scope creep turns profitable jobs into free work
They wanted a patio and a lawn. Now they want a raised bed, a water feature, and can you move that tree while the digger is here? Each change is only 30 minutes of extra work. But ten small changes across a two-week job adds up to days of unbilled labour you will never get back.
Run the business side from the same place you run the jobs.
BuiltUp handles quoting, invoicing, cost tracking, and client approvals from your phone so you can focus on the ground work.
AI Project Estimator
Describe the space: dimensions, existing surfaces, what the client wants. BuiltUp calculates turf per square metre, aggregate tonnage, paving quantities, topsoil volume, and prices it all with your labour rates. Full quote built on-site in minutes.
Seasonal Contract Management
Set up recurring maintenance contracts with automatic invoicing. Monthly lawn care, quarterly hedge trimming, annual garden tidy. The invoice goes out on schedule without you remembering to send it.
Variation Orders for Scope Changes
When the client asks for extras, BuiltUp drafts a priced variation order in seconds. The client approves it digitally before you start the extra work. Every change is documented, agreed, and billable.
Live Material Price Tracking
Log supplier prices as you buy. When you quote the next job, you are using this week's real costs, not last season's guesses. Spot when aggregate or timber prices spike and adjust your quotes before they eat your margin.
Deposit, Stage, and Final Billing
Collect a deposit before ordering materials, invoice at each milestone, and bill the balance on completion. Clients pay online through a secure link. Your cash flow matches the pace of the project, not the pace of their bank transfers.
Client Design Approval Portal
Upload the plan, photos, or sketches to the client portal. They review, comment, and approve digitally with a timestamp. When they later say they never agreed to limestone and wanted sandstone, you have the signed-off approval.
Crew GPS Time Tracking
Your team clocks in with a selfie and GPS location at each site. Know exactly who was where and for how long. Perfect for multi-site days and accurate labour costing across concurrent projects.
Full Control From Your Phone
Quote from the client's garden, send invoices between sites, photograph progress, and check your crew's schedule. Everything works on your phone because you are never at a desk.
Last summer we tracked every material delivery against each job for the first time. Turned out we were losing about four grand a season on topsoil and aggregate we forgot to bill for. BuiltUp paid for itself in the first month. The variation order feature alone has saved us thousands in scope creep.
Jamie K.
Owner, Greenline Landscapes (8-person crew)
Pricing
Profitable pricing for every stage.
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FAQ
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